Project Finance Officer

Somali Urban Investment Project (SUIPP)

 

SUIPP Financial Officer (FS)

Terms of Reference (TOR)

 

1.    Project Background

 

The Somali Urban Investment Planning Project (SUIPP) will support feasibility, assessment and preliminary design studies for urban investment activities, which could be funded from a Multi Partner Fund (MPF), in the municipality of Hargeisa.

The SUIPP comprises a “project to prepare a project”. The main project – to be prepared by SUIPP -, called the Somali Urban Development Project (SUDP), has an estimated budget envelope of US$86.11m intended for support by the MPF. Pursuant to relevant Bank Operating Procedures, which specifically allow for such situations, and given that the project has an environmental safeguard categorization of B, the activities to be supported under the SUDP will include both detailed project design and implementation. The activities to be undertaken under the SUDP in Somaliland constitute the enhancement of solid and liquid waste management and water supply in Hargeisa, the extension and institutionalization of the Local Development Fund, and institutional strengthening activities focused on the Hargeisa Municipality and the Hargeisa Water Agency.  

Preliminary preparation, which includes feasibility studies and preliminary design for the main infrastructure activities under the SUDP, as well as a number of potential urban infrastructure investments on the Somaliland territories, and a range of institutional assessments, will be undertaken under the SUIPP – i.e. the project which forms the subject of Project Implementation Manual - also to be supported by the MPF. Some of the output of the technical work undertaken under the SUIPP will provide the basis for the preparation of the SUDP, while the scope of TA should also be applicable to urban development projects in a variety of different funding contexts. It should be noted that final design work itself – e.g. detailed engineering design, social and environmental impact assessments, exploratory drilling and preparation of bidding documents – will not be undertaken as part of the SUIPP. They will be undertaken as part of the SUDP or other projects under different financing arrangements and funding to cover these costs will be included in the project documentation and proposals relating to that operation.

Overall, the SUIPP will support two basic types of activity: 

a.     Feasibility and preliminary design studies for the physical investments that will be supported by the SUDP and other urban development projects, and institutional assessments of the agencies that will execute these investments to provide an informational and analytic base for the preparation of institutional strengthening activities that will be supported by the SUDP. In order to facilitate the quick execution of these activities, they will be executed by the Bank pursuant to OP 10 (para 12);

b.     Provision of technical assistance to enhance the capacity of the Somali executing agencies to prepare and implement urban development projects, such as the SUDP, effectively and efficiently and to mitigate fiduciary and safeguards risk. These activities will be client executed. The SUIPP activities briefly described in “b” will implemented by Hargeisa Municipality (HM).

 

In order to establish sufficient capacity to prepare and then implement the SUDP, technical assistance for the BRA will need to be recruited under SUIPP comprising a full-time project coordinator, full-time procurement Officer, full-time financial management Officer(FS), a part-time social and environmental Officer, and a part-time monitoring and evaluation Officer. Operating and minor equipment costs related to the recruitment and employment of these positions will also be incurred. In addition, some training and capacity building for these individuals and other staff associated with preparation and execution of the SUIPP and SUDP will be required.

2.    Objective of the Assignment

 

The objective of the assignment is for the SUIPP Financial Officer (FS) to perform all necessary financial management (FM) activities under SFF-LD for the period of the assignment. The FS will work in close coordination with the Somaliland External Assistance Fiduciary Section (EAFS) within the Ministry of Finance, Office of the Accountant General. The FS will manage the financial management activities of the project in strict compliance with: (i) EAFS Manual (ii) the requirements of the Agreement between the World Bank and the Government; (iii) Project Appraisal Document (PAD) iv) the Project Implementation Manual (PIM) for this project which is based on appropriate financial management best practice and international accounting standards.

 

Responsibilities of the FS include:

 

1)      Maintain all accounting records in line with approved accounting standards and in line with the World Bank’s and Government’s regulations;

2)      Render periodic reports, (i.e. monthly/quarterly/annually) in the formats approved by the World Bank and FGS and in line with the project documents and financing agreement;

3)      Ensure that disbursements are made in accordance with approved annual budgets and work plans together with the Project management;

4)      Ensure that all payments are done in accordance with good accounting practices and in line with the project objectives and financing agreement;

5)      Where applicable, ensure that the required the World Bank No Objection letters relating to an expenditure have been rendered by the Bank before effecting payment;

6)      Ensure prompt release of funds once approved to beneficiaries;

7)      Ensure that required accounting and submissions of returns by beneficiaries who receive advances are fully supported , complete, accurate and timely;

8)      Maintain relevant books and records for the Project that reflects the components and activities;

9)      Ensure that the filing system of the accounting records are satisfactory at all times and they are easily retrievable for reviews and audit purposes;

10)   Ensure that all accounting records are updated promptly;

11)   Prepare monthly bank reconciliations for the project bank accounts, including designated and project accounts;

12)   Ensure financial reports are prepared in accordance with agreed formats and in line with the financing agreement;

13)   Prepare Unaudited Quarterly Financial Reports (IFRs) and Annual Financial Statements for all Project Funds are prepared and analyzed according to the categories and project components as appropriate, and provide timely reporting of any material variances;

14)   Together with the SUIPP Coordinator, maintain, develop and update the financial procedures manual on a regular basis;

15)   Liaise with the internal/external auditors to get project financial statements audited and follow up any audit queries/management letters;

16)   Follow up on “No Objection” from the Bank’s Procurement Officer  where not available and ensure they are properly filed as part of the accounting records;

17)   Ensure that no project category/component is overspent without proper authorization from the World Bank;

18)   Working with other project staff, prepare annual work plans and budgets. In addition review all aspects of the Project work plans and budgets based on the results of operations and changing economic conditions and recommend corrective measures to the management;

19)   Initiate corrective measures to address internal financial shortcomings and irregularities as the need arises;

20)   Establish and enhance as appropriate, systems of internal control (goods, works, services, fixed assets, civil works);

21)   Prepare, monitor and interpret cash flow forecasts in consultation with the Head of the PCU;

22)   Analyze changes in the forecast and advise the project management accordingly;

23)   Ensure compliance with operating procedures of Government and the World Bank, e.g. Procurement, Disbursements, Designated Accounts, SOEs, IFRs, Special Commitments etc.;

24)   Monitor, in conjunction with the Procurement Officer  financial management aspects of consulting services and other procurement contracts;

25)   Brief the SUIPP Coordinator on capacity development progress being achieved;

26)   In conjunction with the SUIPP Coordinator, the SUIPP Procurement Officer  monitor performance against agreed Financial Performance Indicators;

27)   Prepare quarterly and final reports at the end of the contract period outlining achievements, challenges and recommendations pertaining to the financial management function;  

28)   Keep abreast of changes in financial regulations and legislations and ensure the accounting staff is updated on new developments.

29)   Identify key emerging gaps and fiduciary risks that inform the need to revise the EAFS manual and PIM.

30)   Reports and other documents shall be submitted in English.

 

3.    Period of Performance

 

The SUIPP Project is expected to begin 1st of June 2016 and close 30 of April 2017. The FS contract will be for approximately 10 months. Follow on implementation of SUDP is planned and the FS contract is eligible for possible extension.

 

4.    Qualifications

 

·        Degree in accounting, finance or business administration (accounting);

·        Professional qualification in financial management, registered by and attained final qualification of any financial management related recognized professional body e.g. CIPFA IPFM, ACCA, CPA etc.;

·        At least 5 years of experience in audit or financial management;

·        Preferably at least 2 years of post-qualification experience in financial management directly relevant to public sector and/or international development organization ;

·        Experience of project financial management in a developing country; experience in a fragile state is preferable;

·        Excellent written and oral communication skills in English, to deliver technical financial documents, and reports; candidates familiar with Somali language will have an added advantage;

·        Excellent computer skills in Microsoft Office tools (Word, Excel, and PowerPoint) and Internet use, including database use is required.


Consultants will be selected in accordance with the individual consultant selection method set out in the Consultant Guidelines, (January 2011, Revised July 2014 edition).

Expressions of interest/applications and attachments: a CV, three job referees and scanned copies of testimonials must be delivered to the address below by e-mail to vacancyhargeisa@gmail.com   by 1600 hours on Thursday 26th May, 2016.

Please note that these positions are urgent, thus, the selected candidates must be ready to start work within two weeks.

Attention

Mr. Abdirahman Mohamoud Aided
Hargeisa Mayor,

 

Somaliland 

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