Project Monitoring and Evaluation Officer

Somali Urban Investment Project (SUIPP)

SUIPP Monitoring and Evaluation (M&E) Officer

Terms of Reference (TOR) 

1.    Project Background 

The Somali Urban Investment Planning Project (SUIPP) will support feasibility, assessment and preliminary design studies for urban investment activities, which could be funded from a Multi Partner Fund (MPF), in the municipality of Hargeisa.

The SUIPP comprises a “project to prepare a project”. The main project – to be prepared by SUIPP -, called the Somali Urban Development Project (SUDP), has an estimated budget envelope of US$86.11m intended for support by the MPF. Pursuant to relevant Bank Operating Procedures, which specifically allow for such situations, and given that the project has an environmental safeguard categorization of B, the activities to be supported under the SUDP will include both detailed project design and implementation. The activities to be undertaken under the SUDP in Somaliland constitute the enhancement of solid and liquid waste management and water supply in Hargeisa, the extension and institutionalization of the Local Development Fund, and institutional strengthening activities focused on the Hargeisa Municipality and the Hargeisa Water Agency.

Preliminary preparation, which includes feasibility studies and preliminary design for the main infrastructure activities under the SUDP, as well as a number of potential urban infrastructure investments on the Somaliland territories, and a range of institutional assessments, will be undertaken under the SUIPP – i.e. the project which forms the subject of Project Implementation Manual - also to be supported by the MPF. Some of the output of the technical work undertaken under the SUIPP will provide the basis for the preparation of the SUDP, while the scope of TA should also be applicable to urban development projects in a variety of different funding contexts. It should be noted that final design work itself – e.g. detailed engineering design, social and environmental impact assessments, exploratory drilling and preparation of bidding documents – will not be undertaken as part of the SUIPP. They will be undertaken as part of the SUDP or other projects under different financing arrangements and funding to cover these costs will be included in the project documentation and proposals relating to that operation.

Overall, the SUIPP will support two basic types of activity:

a.     Feasibility and preliminary design studies for the physical investments that will be supported by the SUDP and other urban development projects, and institutional assessments of the agencies that will execute these investments to provide an informational and analytic base for the preparation of institutional strengthening activities that will be supported by the SUDP. In order to facilitate the quick execution of these activities, they will be executed by the Bank pursuant to OP 10 (para 12);

b.     Provision of technical assistance to enhance the capacity of the Somali executing agencies to prepare and implement urban development projects, such as the SUDP, effectively and efficiently and to mitigate fiduciary and safeguards risk. These activities will be client executed. The SUIPP activities briefly described in “b” will implemented by Hargeisa Municipality (HM).

 

In order to establish sufficient capacity to prepare and then implement the SUDP, technical assistance for the BRA will need to be recruited under SUIPP comprising a full-time project coordinator, full-time procurement Officer, full-time financial management Officer, a part-time social and environmental Officer, and a full time monitoring and evaluation Officer. Operating and minor equipment costs related to the recruitment and employment of these positions will also be incurred. In addition, some training and capacity building for these individuals and other staff associated with preparation and execution of the SUIPP and SUDP will be required.

2.    Objective of the Assignment

The MEO will be responsible for overall Monitoring and Evaluation of the Project.  This will include monitoring the physical and financial progress of the Project. In addition, the MEO shall be responsible for managing the Project’s overall Monitoring and Evaluation Framework to ensure that the Project is on track to meeting its development objectives, its expected outputs and outcomes and it intended beneficiaries. The MEO will work in close consultation and coordination with the Engineer, the Financial Officer, Project Officers and the Bank’s Independent Monitoring Agent.

 

Results based M&E will follow a methodology for measuring and monitoring results, as well as for review. The baseline for measuring results under the SFF-LD will be validated within six months of appraisal; responsibility will rest with the PCU complemented by close Bank support. A results framework and monitoring matrix to track inputs, outputs, and outcomes has been developed for the project with intermediate and key performance indicators (See PAD, Annex 1). Project implementation progress will be monitored continuously, and outputs and outcomes will be reviewed during project supervision to evaluate progress using data compiled by the PCU.

 

M&E will measure individual project performance according to results framework targets and provide quarterly activity reports, targeting both the management of contractors as well as external stakeholders. A baseline, annual beneficiary surveys to measure who and to what extent people benefit from the infrastructure and services as well as how it affects their lives in both social and economic terms, an end-line survey, an end term review and final implementation completion report will be completed. In view of the SFF-LD’s nature and the strategic importance of scaling up its activities to other areas in Somalia, the M&E system would target the identification of lessons to be applied to the design of follow up projects. The Bank team will provide technical support to the PCU as needed to carry-out its duties and responsibilities towards this project.

 

The MEO shall be responsible to:

·        Validate the baseline measurements of the M&E matrix included in the Project Appraisal Document and agreed between the Government and the World Bank.

·        Provide technical inputs on monitoring and evaluation parameters to improve planning, programming and implementation of project.

·        Liaise closely with the Bank’s M&E counterpart.

·        Contribute to the Quarterly report regarding M&E.

·        Ensure that the Annual Work Plan reflects the goals of the Results Monitoring Matrix as agreed between BRA and the World Bank.

·        Develop in-depth knowledge of monitoring and evaluation system of capacity development operations to guide performance tracking activities of staff with M&E responsibilities in project beneficiary Regional Administrations and key stakeholders

·        Assist in defining monitoring and evaluation requirements at the different levels of project implementation

·        Conduct analysis of monitoring data, documents findings from monitoring and evaluation activities and submits monitoring reports to the PCU Coordinator through the Deputy Coordinator.

·        Work closely with the World Bank, Monitoring Agent, SUIPP Officer s and project/sub-project stakeholders to ensure that data collected for purposes of performance evaluation is credible and of high quality.

·        Produce reports in English and /or Somali as required.

 

3.    Period of Performance

The SUIPP Project is expected to begin 1st of June 2016 and close 30 of April 2017. The MEO contract will be for approximately 10 months on a full time basis. Follow on implementation of SUDP is planned and the PC contract is eligible for possible extension.

 

4.    Qualifications

The Project MEO should have demonstrable experience in activities as follows:

 

·        A minimum of 5 year professional experience in M&E related function.

·        Strong analytical skills.

·        Monitoring and evaluation of plans and programs

·        Strong orientation and knowledge in establishing baseline measurements for results monitoring.

·        Good report writing and presentation skills.

·        Ability to communicate effectively.

·        Ability to see and manage risks and consequences.

·        Functions effectively in a team of professionals

·        Experience in working in development projects within the Civil Service, and good knowledge of Public Sector issues.

·        Project management experience.

·        Experience working in a fragile environment will be an advantage.

·        The ability to draft reader-friendly documents by simplifying research reports for different target audiences, including the general public.

·        Excellent English language both written and oral with great attention to detail

·        Excellent organizational and administrative skills, including the ability to manage priorities, work under pressure and meet tight deadlines with minimal supervision

·        The ability to work in a proactive and autonomous way.

·        Ability to adapt priorities in order to respond to changing demands innovatively.

·        Proactive and use of initiative to achieve desired results

·        Ability to facilitate learning and knowledge management between staff working on the Project  and among other stakeholders

·        Well-developed skills in managing websites, ensuring high-quality content and using them as a way to promote external and internal communications.

·        Proven ability to manage the design, printing and distribution of high-quality publications.

·        Strong IT skills (Word, Excel, Access)


Consultants will be selected in accordance with the individual consultant selection method set out in the Consultant Guidelines, (January 2011, Revised July 2014 edition).

Expressions of interest/applications and attachments: a CV, three job referees and scanned copies of testimonials must be delivered to the address below by e-mail to vacancyhargeisa@gmail.com   by 1600 hours on Thursday 26th May, 2016.

Please note that these positions are urgent, thus, the selected candidates must be ready to start work within two weeks.

Attention

Mr. Abdirahman Mohamoud Aided
Hargeisa Mayor,

Somaliland

 

 

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