Project Procurement Officer

Somali Urban Investment Project (SUIPP)

 

  SUIPP Procurement Officer (PS)

Terms of Reference (TOR)

 

1.    Project Background

 

The Somali Urban Investment Planning Project (SUIPP) will support feasibility, assessment and preliminary design studies for urban investment activities, which could be funded from a Multi Partner Fund (MPF), in the municipality of Hargeisa.

The SUIPP comprises a “project to prepare a project”. The main project – to be prepared by SUIPP -, called the Somali Urban Development Project (SUDP), has an estimated budget envelope of US$86.11m intended for support by the MPF. Pursuant to relevant Bank Operating Procedures, which specifically allow for such situations, and given that the project has an environmental safeguard categorization of B, the activities to be supported under the SUDP will include both detailed project design and implementation. The activities to be undertaken under the SUDP in Somaliland constitute the enhancement of solid and liquid waste management and water supply in Hargeisa, the extension and institutionalization of the Local Development Fund, and institutional strengthening activities focused on the Hargeisa Municipality and the Hargeisa Water Agency. 

Preliminary preparation, which includes feasibility studies and preliminary design for the main infrastructure activities under the SUDP, as well as a number of potential urban infrastructure investments on the Somaliland territories, and a range of institutional assessments, will be undertaken under the SUIPP – i.e. the project which forms the subject of Project Implementation Manual - also to be supported by the MPF. Some of the output of the technical work undertaken under the SUIPP will provide the basis for the preparation of the SUDP, while the scope of TA should also be applicable to urban development projects in a variety of different funding contexts. It should be noted that final design work itself – e.g. detailed engineering design, social and environmental impact assessments, exploratory drilling and preparation of bidding documents – will not be undertaken as part of the SUIPP. They will be undertaken as part of the SUDP or other projects under different financing arrangements and funding to cover these costs will be included in the project documentation and proposals relating to that operation.

Overall, the SUIPP will support two basic types of activity:

a.     Feasibility and preliminary design studies for the physical investments that will be supported by the SUDP and other urban development projects, and institutional assessments of the agencies that will execute these investments to provide an informational and analytic base for the preparation of institutional strengthening activities that will be supported by the SUDP. In order to facilitate the quick execution of these activities, they will be executed by the Bank pursuant to OP 10 (para 12);

b.     Provision of technical assistance to enhance the capacity of the Somali executing agencies to prepare and implement urban development projects, such as the SUDP, effectively and efficiently and to mitigate fiduciary and safeguards risk. These activities will be client executed. The SUIPP activities briefly described in “b” will implemented by Hargeisa Municipality (HM).

 

In order to establish sufficient capacity to prepare and then implement the SUDP, technical assistance for the BRA will need to be recruited under SUIPP comprising a full-time project coordinator, full-time procurement Officer, full-time financial management Officer (FS), a part-time social and environmental Officer , and a part-time monitoring and evaluation Officer. Operating and minor equipment costs related to the recruitment and employment of these positions will also be incurred. In addition, some training and capacity building for these individuals and other staff associated with preparation and execution of the SUIPP and SUDP will be required.

2.    Objective of the Assignment

The SUIPP Procurement Officer (PS) will be responsible for providing proper guidance to the PCU on procurement process and shall be responsible for preparing, implementing and monitoring the Project procurement plans. The PS will report to the Project Coordinator.

 

Responsibilities of the PS include:

 

·        Creating and ensuring the SUIPP (and later the SUDP)  Procurement plan aligns with the Annual Work Plan;

·        Creating a detailed personnel work plan to assure the timely processing of all planned procurement in consultation with the Project Coordinator.

·        Prepare, or ensure the proper and timely preparation of, advertisements, bid documents, requests for proposals, bid and proposal evaluation reports, minutes of bid openings and minutes of negotiations and requests for NOLs from the Bank as needed to maintain the procurement schedule.

·        Collaborate with the Engineers on management of sub-project implementation contracts;

·        Ensuring that all SUIPP/SUDP procurement is done in accordance with World Bank and applicable FGS guidelines and regulations;

·        Contribute as needed to the Quarterly reports and other reporting as requested by the Project Coordinator;

·        Participate in and advise the Bid and Tenders Evaluation Committee(s) on the responsiveness of bids and proposals, particularly in technical matters;

·        Reports and other documents shall be submitted in English and in Somali when required;

·        Procurement Officer shall undertake additional duties as reasonable directed by the Project Coordinator for the better implementation of the Project.

 

 

3.    Period of Performance

The SUIPP Project is expected to begin 1st of June 2016 and close 30 of April 2017. The PS contract will be for approximately 10 months. Follow on implementation of SUDP is planned and the PS contract is eligible for possible extension.

4.    Qualifications

·        Degree in accounting, finance or business administration (accounting);

·        Professional qualification in financial management, registered by and attained final qualification of any financial management related recognized professional body e.g. CIPFA IPFM, ACCA, CPA etc.;

·        At least 5 years of experience in audit or financial management;

·        Preferably at least 2 years of post-qualification experience in financial management directly relevant to public sector and/or international development organization ;

·        Experience of project financial management in a developing country; experience in a fragile state is preferable;

·        Excellent written and oral communication skills in English, to deliver technical financial documents, and reports; candidates familiar with Somali language will have an added advantage;

·        Excellent computer skills in Microsoft Office tools (Word, Excel, and PowerPoint) and Internet use, including database use is required.


Consultants will be selected in accordance with the individual consultant selection method set out in the Consultant Guidelines, (January 2011, Revised July 2014 edition).

Expressions of interest/applications and attachments: a CV, three job referees and scanned copies of testimonials must be delivered to the address below by e-mail to vacancyhargeisa@gmail.com   by 1600 hours on Thursday 26th May, 2016.

Please note that these positions are urgent, thus, the selected candidates must be ready to start work within two weeks.

Attention

Mr. Abdirahman Mohamoud Aided
Hargeisa Mayor,

Somaliland

 

 

 

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